Additional Information

Step 1: Meeting with the Remote Hire Employee

• The Notary, acting as an authorized agent, meets the employee in person.

• Reviews Section 1 of the Form I-9 to ensure:

  • It is completed by the employee.

  • Information is accurate, legible, and complete.

  • No missing fields (name, date of birth, address, Social Security Number (if applicable), and attestation of work authorization).

Step 2: Reviewing Identification Documents

• The Notary physically examines the identification documents provided by the employee.

• Ensures that:

  • The documents are valid, unexpired, and appear genuine.

  • They meet the requirements for establishing both identity and employment authorization.

  • The documents belong to the employee presenting them.

• Acceptable documents include:

  • List A (e.g., U.S. Passport, Permanent Resident Card, or Employment Authorization Document) or

  • List B (e.g., Driver’s License, State ID) AND List C (e.g., Social Security Card, Birth Certificate).

Step 3: Completing Section 2 of Form I-9

• The Notary, as the authorized representative, completes Section 2 of the Form I-9, which includes:

  • Recording the document title(s), issuing authority, document number(s), and expiration date(s) (if any).

  • Filling out the certification section, which includes:

    • The date of employment.

    • The Notary's name, signature, and date (acting as the employer’s agent).

    • The employer's business name and address (as instructed by the employer).

    • The completed Form I-9 is returned to the employer as per their instructions.

Navigating the world of permits can be confusing, but in a city like Dallas, understanding the permit process is essential for homeowners, business owners, contractors, and anyone involved in construction or development projects. Whether you’re planning to remodel your home, build a new commercial space, or need specific operational permits for your business, knowing the ins and outs of the permitting process will help streamline your experience.

In this guide, we’ll walk you through the permit processing procedures in Dallas, the different types of permits you may need, and some helpful tips for a smoother application process.

What Are Permits?

Permits are legal authorizations issued by the city or local authorities allowing specific activities, like construction, alterations, or even operating a business, within their jurisdiction. These permits ensure that the activities comply with city ordinances, zoning laws, safety regulations, and building codes.

Types of Permits in Dallas

Dallas offers a variety of permits for different activities. The most common include:

Building Permits: For new construction, remodeling, or any project that impacts the structure or design of a building. These are usually required for projects like room additions, electrical or plumbing changes, or major renovations.

Electrical, Mechanical, and Plumbing Permits: Specific permits are needed if you're altering or adding electrical, HVAC (heating, ventilation, and air conditioning), or plumbing systems.

Zoning Permits: Required when a property is used for something that might not align with the existing zoning laws of the area. Zoning permits are important for businesses or developers looking to change the use of a building.

Occupancy Permits: Required for businesses to legally operate. It ensures the space complies with safety and fire regulations.

Signage Permits: If you’re putting up a sign for your business, a signage permit ensures it meets city size, placement, and design requirements.

Demolition Permits: Necessary for any work that involves demolishing an existing structure.

Special Event Permits: If you're hosting an event in a public space or on private property, you might need a special event permit, especially if you plan to use public spaces like streets, parks, or sidewalks.

Permit Processing Procedures in Dallas

The process for obtaining permits in Dallas typically involves several steps, depending on the type of permit you're applying for. Here’s a general breakdown:

1. Determine the Type of Permit You Need
   Before applying, determine which specific permit applies to your project. The City of Dallas’ Development Services Department website provides helpful guidelines for different types of permits and their requirements.

2. Prepare Your Application
   Each permit will have different documentation requirements. For instance, building permits usually require detailed construction plans and drawings, while occupancy permits require proof of compliance with safety regulations.

   • For Building Permits: You'll need to submit construction plans that meet Dallas' building codes. Contractors or architects often handle these plans.

   • For Signage Permits: You’ll need to provide the design, size, and location of the sign.

   • For Zoning Permits: A detailed description of the land use and the reason for the request will be necessary.

3. Submit Your Application
   You can submit applications online or in person through the City of Dallas Development Services Department. For most permits, it’s advised to submit applications early to account for potential delays.

4. Permit Review
   Once submitted, your application will be reviewed by city officials. They will evaluate it for compliance with zoning, building, and safety codes. You might be asked to make revisions or provide additional documentation.

   • For larger projects, this review could involve various city departments, including fire, safety, health, and transportation.

5. Pay Fees
   Most permits come with associated fees. Fees will vary based on the permit type, the scope of the project, and the value of construction. You can usually find fee schedules on the Development Services website.

6. Permit Approval or Denial
   Once your permit is reviewed and fees are paid, you’ll receive either an approval or denial. If denied, you can appeal the decision or correct the issues and resubmit.

7. Inspections (if applicable)
   For construction and building-related permits, inspections are required at various stages of the project to ensure compliance with building codes. These inspections are typically scheduled in advance.

   • Inspections are needed at key milestones, such as after framing is done, electrical work is completed, or plumbing has been installed.

8. Final Approval & Issuance of Permit
   After the project is inspected and passes city regulations, the final permit is issued. This may include a certificate of occupancy or other documentation that confirms your project is compliant and ready for use.

Helpful Tips for a Smooth Permit Application

• Plan Ahead: Permit processing can take time, especially for large projects. Start the process early to avoid delays.

• Double-Check Requirements: Make sure you have all required documents, as incomplete applications can cause delays.

• Consult with Professionals: If you’re unsure about the process, working with a contractor, architect, or permitting expert can help ensure everything is done correctly.

• Stay Informed: Regularly check your application status and respond quickly to any city requests for additional information.

Why Working with a Permit Processing Expert in Dallas Helps

While applying for permits can seem straightforward, there are often complex issues that may arise, especially when zoning laws, construction codes, or safety regulations are involved. Working with a permit processing expert can help:

• Avoid Mistakes: Experts know the exact requirements and paperwork needed, reducing the chance of delays.

• Save Time: Permit experts know the ins and outs of the process and can expedite the approval.

• Ensure Compliance: They can ensure that your project adheres to all local laws and regulations, avoiding penalties or fines.

Contact Us for Assistance with Your Dallas Permit Needs

Whether you're planning a small renovation or a large commercial project, Akae Notary Solutions is here to help with your permit processing needs in Dallas. Our team has in-depth knowledge of local regulations and can assist with everything from application submission to final approval.

Need help with your permit? 

📱Contact us today to learn how we can assist you with a smooth, efficient permit process!

Whether you’re traveling abroad, working internationally, or involved in legal matters overseas, you may encounter the need for an apostille. This international certification is crucial for verifying the authenticity of documents for use in foreign countries. But what exactly is an apostille, and how do you get one?

In this blog post, we will break down the apostille process step by step, so you can confidently navigate this legal procedure.

What is an Apostille?

An Apostille is a special form of authentication issued to documents for use in countries that are part of the Hague Convention. It serves to certify:

• The authenticity of the signature on the document.

• The capacity in which the person signing the document acted.

• The identity of any stamp or seal attached to the document.

It is important to note that an Apostille does not validate the content of the document itself but merely verifies its legitimacy for international use.

Types of Documents That Require an Apostille

Apostilles are commonly required for various types of documents, including personal, educational, corporate, legal, and government-issued records. Below is a breakdown of the most common document categories that may require an Apostille:

Personal Documents:

• Birth, marriage, and death certificates

• Adoption papers

• Divorce decrees

• Background checks (e.g., police clearance letters)

• Passport copies, driver’s licenses, and other personal identification documents

Note: These documents must be issued by an official authority, such as a state health department for birth certificates, and must bear an official seal or signature certifying their authenticity.

Educational Documents:

• High school, college, and university diplomas

• Transcripts

• Professional licenses and certificates

Note: Most educational documents require verification from the issuing institution. Some states also require notarization before they can be apostilled.

Corporate and Commercial Documents:

• Articles of incorporation

• Commercial invoices

• Certificates of origin

• Power of attorney

• Board of directors meeting minutes

Note: Corporate documents must be certified by the relevant state official, often the Secretary of State where the company is registered.

Legal Documents:

• Court orders

• Judgments

• Patents

• Trademarks

Note: Legal documents typically need to be certified by the court clerk or the relevant authority that issued them.

Government-Issued Documents:

• Naturalization certificates

• Immigration documents

• Federal background checks

Note: Federal documents such as FBI background checks can be apostilled directly by the U.S. Department of State, whereas local or state-issued documents may first require authentication at the state level.

Key Considerations for Apostille Authentication

• Original Documents: Apostilles can only be issued for original documents or certified copies from the relevant authority.

• Official Seals and Signatures: Documents must include an official seal or signature to be eligible for authentication.

• Country-Specific Requirements: Ensure the receiving country is part of the Hague Convention and accepts Apostilles as a valid form of authentication.

Step-by-Step Guide to the Apostille Process 

Step 1: Determine if Your Document Needs an Apostille

Not all documents require an apostille. Generally, the apostille is needed for documents that will be used internationally, such as:

• Birth Certificates

• Marriage Licenses

• Educational Transcripts and Diplomas

• Power of Attorney

• Court Documents

• Business Documents (e.g., Articles of Incorporation)

If you're unsure whether your document needs an apostille, check the requirements of the country where the document will be used.

Step 2: Ensure Your Document is Eligible for an Apostille

In order for a document to be eligible for an apostille, it must be a public document. Public documents are those issued by a government agency or official, such as a notary, court, or a state office. Some private documents may not be eligible.

Additionally, the document must be signed or sealed by an official authority (e.g., a notary public, county clerk, or government official).

Step 3: Verify the Document’s Origin

If your document was issued in the U.S., the apostille must be obtained from the Secretary of State office in the state where the document was issued. For example:

• If your birth certificate was issued in Texas, you’d request the apostille from the Texas Secretary of State.

• If the document was issued by a federal agency, you’d need to get the apostille from the U.S. Department of State.

It’s essential to make sure that the document is from the correct jurisdiction before starting the apostille process.

Step 4: Gather Necessary Documents

Once you’ve determined that your document is eligible for an apostille, gather the following:

• The original document (or a certified copy if required)

• A completed apostille application form (if required by the Secretary of State)

• Payment for the apostille fee (fees vary by state)

Step 5: Submit Your Document to the Appropriate Authority

Now that you have everything ready, it’s time to submit your documents to the relevant authority. Here’s how:

1. In-Person: Some states allow you to visit the Secretary of State’s office in person to submit the document for apostille.

*Texas Secretary of State is located in Austin,TX.

2. Mail: You can also mail your document along with the required application forms and fees to the appropriate office.

3. Third-Party Services: Many people choose to use professional apostille services to streamline the process. These companies will handle the submission, tracking, and delivery of your apostille for a fee.

Step 6: Wait for Processing

The apostille process can take anywhere from a few business days to several weeks, depending on the state and the volume of requests. Processing times will vary by jurisdiction, so it’s a good idea to check with your local Secretary of State or service provider for an estimated timeline.

If you’re in a rush, expedited services may be available for an additional fee.

Step 7: Receive Your Apostilled Document

Once your document is apostilled, you will receive the original document with an attached apostille certificate. The apostille certificate will contain the following:

• The country of origin

• The signature of the person who certified the document

• The capacity of the person who signed the document

• The seal or stamp of the issuing authority

With the apostille attached, your document is now ready to be used internationally.

Need Help with Your Apostille? Contact Us Today!

If you're in need of assistance with the apostille process, Akae Notary Solutions is here to help! Our team is experienced in handling apostille applications for a wide variety of documents, and we can guide you through the process, ensuring that everything is done efficiently and correctly.

📱Contact us today to get started and ensure your documents are apostilled without any hassle.